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Advance payment and fees

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Advance payment and fees

In his/her Travel Request Form the travelling person calculates allowances, hotel fees and other benefits he/she is entitled to (in PLN).

JU International Relations Office verifies the calculation included in the Travel Request Form.

In accordance with the Regulation of the Minister of Labour and Social Policy of January 29, 2013, the allowances due are calculated as follows:

  1. for each day of an international business travel the travelling person is entitled to the allowance in full amount.
  2. for an incomplete day of an international travel:
  • up to 8 hours – the travelling person is entitled to 1/3 of the international allowance,
  • between 8 and 12 hours - the travelling person is entitled to 1/2 of the international allowance,
  • more than 12 hours - the travelling person is entitled to the allowance in full amount.

The travelling person is entitled to the following allowances:

  • travel allowance (which equals one residence allowance). Only one travel allowance for a given country is allowed. If you travel by car you are not entitled to the travel allowance,
  • residence allowances (number of days x daily rate).

The residence allowance includes:

  • breakfast – 15 per cent,
  • lunch/dinner – 30 per cent,
  • dinner/supper – 30 per cent,
  • other expenses – 25 per cent.

In case the hotel provides breakfast, the residence allowance should be reduced by 15 per cent x daily rate.

  • hotel allowances (number of days x price/hotel night),
  • hotel lump sum (number of days x 1/4 of the hotel limit/hotel night),
  • means of local transport (10 per cent of a residence allowance per each started day).

Regulation of the Minister of Labour and Social Policy of January 19, 2013: the list of meal allowances and hotel limits.

Table of exchange rates of the Narodowy Bank Polski (National Bank of Poland)

Due to currency fluctuations, the cost of the travel in PLN should be overstated by 10%.

We would like to kindly inform you that in the event of potential currency returns resulting from cost settlements of travel to the UK, the only currency that can be returned to the bank is the British pound. Bank Pekao S.A. does not accept Scottish pounds.
 
We would like to kindly inform you that all Branches of the Bank Pekao S.A. have received information from Narodowy Bank Polski [National Bank of Poland], regarding the gradual withdrawal from circulation of the following banknotes: with a denomination of NOK 50 with a portrait of Peter Christen Asbjornsen on the front side and with a denomination of NOK 500 with a portrait of Sigrid Undset on the front side. The withdrawn banknotes can only be exchanged in the banks in Norway, for 10 years from the date of their withdrawal from circulation.
 
A week before the departure the travelling person collects from the International Relations Office, room 26, an order to collect the advance payment in a foreign currency at:
 
Bank Pekao S.A.
1 Pijarska Street, Krakow
 
Opening hours:
Monday to Friday 9:00 am to 4:30 pm
 
The advance payment in currencies other than EUR and USD can be collected in the bank  from 10 a.m. to 4.30 p.m.
 
If the travelling person cannot collect the advance payment  for the international travel in person, the authorization the authorisation must be prepared.
The person authorized to collect the advance payment on behalf of the travelling person is obliged to submit the authorization in the International Relations Office, room 26, so as to receive the order necessary to collect the advanced payment in the bank mentioned above.
 
If it is necessary to transfer the advance payment to the bank account before the departure, please send an e-mail to agnieszka.gzyl@uj.edu.pl, providing the account number and the information in which currency the account is kept (only in the case of submitting the Travel Request Form in paper).
 
If the Travel Request Form is received by the International Relations Office less than 10 days before the departure, the funds shall not be paid, and the travel costs are settled upon the travelling person’s return.
All documents regarding the changes in the amount of expenses and the sources of travel financing shall be implemented upon the travelling person’s return.