In his/her Travel Request Form the travelling person calculates allowances, hotel fees and other benefits he/she is entitled to (in PLN).
JU International Relations Office verifies the calculation included in the Travel Request Form.
In accordance with the Regulation of the Minister of Labour and Social Policy of January 29, 2013, the allowances due are calculated as follows:
- for each day of an international business travel the travelling person is entitled to the allowance in full amount.
- for an incomplete day of an international travel:
- up to 8 hours – the travelling person is entitled to 1/3 of the international allowance,
- between 8 and 12 hours - the travelling person is entitled to 1/2 of the international allowance,
- more than 12 hours - the travelling person is entitled to the allowance in full amount.
The travelling person is entitled to the following allowances:
- travel allowance (which equals one residence allowance). Only one travel allowance for a given country is allowed. If you travel by car you are not entitled to the travel allowance,
- residence allowances (number of days x daily rate).
The residence allowance includes:
- breakfast – 15 per cent,
- lunch/dinner – 30 per cent,
- dinner/supper – 30 per cent,
- other expenses – 25 per cent.
In case the hotel provides breakfast, the residence allowance should be reduced by 15 per cent x daily rate.
- hotel allowances (number of days x price/hotel night),
- hotel lump sum (number of days x 1/4 of the hotel limit/hotel night),
- means of local transport (10 per cent of a residence allowance per each started day).
Regulation of the Minister of Family and Social Policy of October 25, 2022: the list of meal allowances and hotel limits
Table of exchange rates of the Narodowy Bank Polski (National Bank of Poland)
Due to currency fluctuations, the cost of the travel in PLN should be overstated by 10%.