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APPLICATION REQUIREMENTS

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Note: 

PhD students can be considered either students or faculty staff member depending on the hosting institution. Such information will be provided on the announcement. 

OUTGOING UNDERGRADUATE/GRADUATE/DOCTORAL STUDENTS

Eligible candidates for the exchange program within the bilateral cooperation: 

- 2nd year of bachelor’s studies (1st cycle degree), 

- 1st year of master's  studies (2nd cycle degree), 

- 2nd-4th years of a 5-year-masters studies (long-cycle); 

and 1st-3rd years of doctoral studies (3rd cycle degree). 

The required documents for students and PhD students interested in taking part of the exchange program are available in the file Aplikacja studenta/doktoranta* na wyjazd w ramach ogólnouczelnianych porozumień bilateralnych

The candidate is required to provide also the documents required by the partner universities. 

The list of additional documents for a specific application and institution will be provided in the announcement. 

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The application for the exchange program is divided into two stages. 

First stage: Evaluation of the applications by the Rector’s Committee for Bilateral Scholarships for JU undergraduate, graduate and doctoral students. 

Second stage: Acceptation of the applicant by the partner university. 

NOTE: Applicants who move on to the second stage might be asked by the host University to provide additional documents. Failing to provide such documents might result the disqualification of the applicant. 

FINANCIAL CONDITIONS: The host University provides JU students fee waivers. Some universities might offer scholarship or cover accommodation costs. 

The Jagiellonian University bears the costs of: 

- the round trip tickets in Economy class; 

-  visa (if applicable); 

- one flat rate travel allowance for hotel transfer (in accordance with the country rate stipulated by the Regulation of the Minister of Family, Labour and Social Policy); 

- travel insurance for the period of stay. 

Exchange program participants cover the remaining costs related to their stay abroad (living expenses, additional materials, etc.). 

INCOMING UNDERGRADUATE/GRADUATE/DOCTORAL STUDENTS

All students (undergraduate/graduate/doctoral students) willing to pursue their exchange program in the Jagiellonian University within the bilateral exchange should be nominated by the International Relations Office (or equivalent) of their home university. 

APPLICATION FOR FACULTY AND NON-FACULTY STAFF MEMBERS

Staff members applying for a stay abroad should provide in the IRO the following documents: 

1. Zgłoszenie na wymianę bilateralną that includes the funds declaration from the unit. It shall have the same amount of days as the stay abroad itself. Such declaration must be signed both by the trustee and Dean of the Faculty. 
Should the stay be longer than 30 days, the fund declaration shall be of only 30 days. 
For doctoral students going to the USA, should the stay be longer than 15 days, the declaration shall be of only 5 days. 

2. The amount of days of the stay is counted as, so called, person-day (the value of a one person-day is 200 PLN). In December of the same year when employee’s stay finishes, the unit of the employee is charged by the total amount of person-days. The money gathered from the fund’s declarations are used to cover the accommodation costs of incoming employees at the JU within the bilateral cooperation. 

3. After the application is closed, the Committee for Academic Research Funding and International Relations will evaluate the applications for the visit abroad within the bilateral agreement. 

4. The trip can happen only after the final acceptance of the employee by the host institution. 

INCOMING EMPLOYEES

All faculty and non-faculty staff members willing to pursue their exchange program in the Jagiellonian University within the bilateral exchange should be nominated by the International Relations Office (or equivalent) of their home university. 

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