JU International Relations Office opens a call for applications for degree-related students (i.e. part-time and full-time undergraduate studies, graduate studies, long-cycle studies) and participants of doctoral schools for one or two semester exchange at partner universities in the consecutive academic year within the framework of bilateral agreements signed at the university level usually once a year (mid November/early December). Addtional call is possible (around March) as bliateral exchanges become available.

APPLICATION REQUIREMENTS:

Eligible candidates for the exchange program within the bilateral cooperation at the time of submitting application:

• 2nd year of bachelor’s studies (1st cycle degree),
• 1st year of master's  studies (2nd cycle degree),
• 2nd-4th year of a 5-year-masters studies (long-cycle),
• 1st-3rd year of doctoral schools (3rd cycle degree).

A candidate can only be qualified for one exchange per academic year. All candidates applying for exchange should have a status of student/participant of doctoral schools.

The required documents for students and PhD students interested in taking part of the exchange program are available in the file Application of a student/a PhD candidate* for the exchange within university-level bilateral agreements, i.a.:

• confirmation of language proficiency of the host University - minimum B2 level (CEFR)
  Documents confirming the level of a foreign language proficiency are: certificates from the Jagiellonian Language Centre (JCJ) or language certificates from certifying institution, i.e.: English: University of Cambridge, IETLS, TOEFL certificates; French: DALF C1 (Institut Français); German: DSD II; Spanish: DELE, SIELE (Instituto Cervantes); DIPLE, DAPLE, DUPLE (Instituto Camões). For students of Philology - language exam or certificate from the language tutor. We do not accept certificates from lecturers from private language schools or exam of secondary education (Polish: matura). The only exemption is The International Baccalaureate (IB) - on the basis of a certificate from JCJ,
• transcript of records – a certificate of the weighted average of all grades obtained by the candidate during all periods of study should be provided (the weighted average of at least 4,0 is a sine qua non for applying).

The candidate is required to provide also the documents required by the partner universities.

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The call for applications for the exchange program is divided into two stages. 

First stage: Evaluation of the applications by the Rector’s Committee for Bilateral Scholarships for JU undergraduate, graduate and doctoral students. 

Second stage: Acceptation of the applicant by the partner university. 

NOTE: Applicants who move on to the second stage might be asked by the host University to provide additional documents. Failing to provide such documents might result the disqualification of the applicant. 

Partner universities: provide JU students fee waivers.

Jagiellonian University bears the costs of:

• travel insurance for the period of exchange stay (according to current agreement with insurance company TU Wiener). If the host university requires some additional insurance, the Jagiellonian University does not cover these costs and the TU Wiener policy is issued additionally.

Jagiellonian University offers additional financial support to students who achieve the highest scores in the qualification process, subject to the availability of funds. Jagiellonian University covers the following costs for eligible students:

• round trip tickets in economy class,
• visa (if applicable) and visa additional fees,
• one flat rate travel allowance for hotel transfer (in accordance with the country rate stipulated by Ministry regulations).

Exchange program participants cover the remaining costs related to their stay abroad (living expenses, additional materials, etc.). Additional funding is not anticipated.

All students (undergraduate/graduate/doctoral students) willing to pursue their exchange program in the Jagiellonian University within the bilateral exchange should be nominated by the International Relations Office (or equivalent) of their home university. 

Detailed information regarding the application for doctoral students and staff members are published by the end of September each year. Please check the announcements.

1. Staff members applying for an exchange program abroad should submit: Application of academic staff/PhD student for the exchange within university-level bilateral agreements (together with Working Programme) that includes the funds declaration from the unit. It shall have the same amount of days as the stay abroad itself. Such declaration must be signed both by the trustee and Dean of the Faculty.

In case the stay is longer than 30 days, the funds declaration should be of 30 days.

2. The amount of days is calculated as so called, person-day (the value of a one person-day is 200 PLN). At the end of each calendar year (in December), after the exchange is completed, the unit of the staff member, PhD student is charged for the total number of person-days used for the bilateral exchange. The money gathered from the funds declarations are used to cover the accommodation costs of incoming employees, within the bilateral cooperation, at the JU.
3. After the application deadline is over (October/November), the Committee for Academic Research Funding and International Relations will evaluate the applications for the visit abroad within the bilateral agreement.
4. The trip can happen only after the final acceptance of the employee by the host institution.
5. Foreign Travel Request Form (wniosek wyjazdowy) together with the confirmation of acceptance issued by IRO should be submitted at least 10 days before the departure date.
6. Rules for the scholarship offered by JU for the exchange program within the bilateral cooperation:

• Trips to the partner universities that cover living expenses (i.e. accomodation and daily allowances) for JU academics and PhD students: JU will cover the cost of health insurance in accordance with the Foreign Travel Request Form (wniosek wyjazdowy). The home unit (faculty/institute) may cover the cost of tickets and/or grant one flat rate travel allowance and/or grant local travel allowance lump sum.

• Trips to the partner universities that cover only accomodation for JU academics and PhD students: JU will cover the cost of health insurance in accordance with the Foreign Travel Request Form (wniosek wyjazdowy), while JU IRO will pay a daily allowance of 20 EUR. The home unit (faculty/institute) may cover the cost of tickets and/or grant one flat rate travel allowance and/or grant local travel allowance lump sum.

• Trips to the partner universities that do not cover any expenses for JU academics and PhD students: JU will cover the cost of health insurance in accordance with the Foreign Travel Request Form (wniosek wyjazdowy), while JU IRO will pay a daily flat allowance of 80 EUR - for staff members, and 50 EUR - for PhD students. The home unit (faculty/institute) may cover the cost of tickets and/or grant one flat rate travel allowance and/or grant local travel allowance lump sum.

All faculty and non-faculty staff members willing to pursue their exchange program in the Jagiellonian University within the bilateral exchange should be nominated by the International Relations Office (or equivalent) of their home university.