Formalities before the trip
After receiving information about qualifying for the mobility, the Participant submits to the International Relations Office (4 Czapskich Street, room no. 12) no later than 14 days before departure:
- Individual teaching or training programme: Mobility Agreement-Staff Mobility For Teaching/Mobility Agreement-Staff Mobility for Training signed by the Participant, the head of the home unit and a person authorized by the partner institution,
- Financial agreement in 2 hardcopies, signed by the Participant,
- Foreign Travel Request Form (Instruction for completing Foreign Travel Request Form submitted in the SAP Travel system for a trip under the Education Programme)
Trip settlement
At the end of the stay at the host university, the employee must obtain a written Certificate about the period of stay at this university. In the case of academic employees leaving for didactic purposes, the Certificate must include information on the number of hours of didactic classes and their subject. Draft Certificates required by the me can be downloaded from the Documents box.
The period of stay confirmed by the university must be the same as the period of stay indicated in the Individual teaching or training programme and in the financial agreement.
Within 14 days after returning from the host institution, the employee is obliged to settle the trip with the International Relations Office. Documents required to settle the trip:
- Mobility Agreement with all signatures
- Certificate of participation signed by authorized persons at the partner university
- An ex-post questionnaire completed and signed by the Participant
- Confirmation of costs incurred for language preparation